Swim Program Management Software

Save time on administrative tasks and simplify team and meet management.

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Manage all aspects of your swim program with an integrated solution.

ACTIVEWorks for YMCAs is your cloud-based SaaS partner, empowering your organization with the data and insights needed to build stronger communities. Give your aquatics leaders the right tools to manage their swim program and streamline administrative processes. Easily register swimmers, view detailed reports, and publish meet results.

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Team Management

Manage all aspects of your team, take payment and ensure compliance with ACTIVE Swim Manager.

  • Online registration portals, forms and flexible billing options
  • Assign roles and responsibilities, automate check-ins and track participation
  • Performance charting, time tracking, goals and stats review
  • Dynamic features to connect, share, communicate and manage your team
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Meet Management

Hy-Tek Sports Software Meet Manager offers comprehensive solutions for every aspect of organizing a meet.

  • Download reports on meet entries and entry fees
  • Receive record breaker updates and reports
  • Post real-time results to the web
  • Publish results directly to Meet Mobile
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“SWIM MANAGER HAS EVERY TOOL YOU NEED TO RUN BOTH YOUR ADMIN SIDE AND YOUR SWIM SIDE.”

"You can easily see who has accepted, invite eligible swimmers or send a mass email by registration group, which is great."

Laurie Karr, Founder and Head Coach
Buckeye Swim Club

Early Registration and Flexible Billing

Give parents ease of mind with early registration options, discounts for multiple swimmers, and flexible monthly billing options.

  • Flexible monthly billing options
  • ACTIVE processes payments payment processor
  • Pull reports to identify missing revenue
  • Export ledger and import into accounting software
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Powerful Reporting Features

Stay on top of your program with always-on access to powerful back-end reporting features.

  • View and maintain one database of team information
  • Consolidate all past and current members in one system
  • Grant access based on roles and responsibilities
  • Run rosters and attendance reports
  • Visualize your data with built-in graphs
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Self-Service Swimmer Portal

Easy access to swimmer and volunteer information. View up-to-date information on your swimmer, sign up for volunteer opportunities and view billing information on the swimmer portal.

  • Buy merchandise at any time
  • View volunteer opportunities
  • Update and check billing information
  • Check schedules/entry declarations for upcoming meets
  • View attendance and meet times
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Custom Team Websites

Easy-to-create swim team websites with no coding experience required. Showcase your programs and grow your program with a professional site. Best of all, your website syncs with ACTIVE Swim Manager.

  • Build and maintain a unique website and URL
  • Point, click, drag and drop web editor
  • Sponsor placements allow you to make revenue
  • Interactive enhancements like photo gallery
  • Mobile-friendly website with search engine optimization
  • Website syncs with ACTIVE Swim Manager
  • Save time and money by eliminating third-party webmasters
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Comprehensive Communications Center

Stay in touch with parents, swimmers and volunteers with customized email templates and text messages. Keep participants up-to-date with practice changes and event information.

  • Send and track emails on custom templates
  • Send text messages to specific groups
  • Automate event reminders and billing
  • View open rates, bounced emails and clicks
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Real-Time Results

View real-time meet results and standings from anywhere, at any time with Meet Mobile.

  • Heat and psych sheets fans can view on their phone.
  • Track teams’ progress during meets with heat and lane assignments.
  • Search meets by swimmer name or by GPS location.
  • Communicate important meet information.
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+28k

ACTIVE Hy-Tek Sports Software customers.

35


Swim has powered swimming solutions

YMCA of Metropolitan Los Angeles

Download the Case Study

YMCA Solutions Overview

Download the Overview

San Antonio YMCA

Download the Case Study

Financial Benefits of Membership

Download the Whitepaper

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